Automated bookkeeping with our QuickBooks Drupal integration
Automating accounting workflows with QuickBooks integration for Drupal
- How Acro Media is contributing to workflow automation. We have developed a module that can integrate and connect your Drupal site straight to your Quickbooks account.
- How much time can you expect to save? To be completely transparent, this number depends on the number of orders you process a month, but the time savings can be significant over a year.
While it’s hard for us to know what specific needs, systems and processes your business would need in order to save time, we have been looking for a solution to help the majority of our clients.
One category we know every business could use some help on, and by help I mean automate, is accounting and bookkeeping. This can be a huge time suck.
Manually inputting product orders, customers, refunds, credit memos, and invoicing takes time. If you use Quickbooks and don’t have any type of automation or integration setup with your Drupal site, these tasks can eat up a lot of manpower every month. Manpower that could be used to hunt new accounts, research better products or services and in general find ways to make your business better, instead of doing menial tasks.
Not to mention, if you are doing all of these tasks manually, there is always a chance for human error, and we know, all humans make mistakes. (Frantically searches for typos, again.)
This is why Acro Media has made an effort to develop a module that can integrate and connect your Drupal site straight to your Quickbooks account. This module eliminates any chance of human error and will save you a HUGE amount of time every month as all your data from your Drupal site will be automatically pushed into your Quickbooks account.
If your business is a little unique or you require functionality that our module doesn't currently have, we can build it for you. Gotta love open source!
To get a better visual idea of what our new Quickbooks module can do, have a look at the infographic below.
How much time can you expect to save?
While there is no way for us to determine how much time you can save each month, we have put together a rough formula to see how this module can help you and your team save countless hours every single month.
We calculated the median time spent manually creating the following bookkeeping essentials:
- Creation of an invoice or sales receipt: 2.5 min/order
- Manual credit memo or credit note: 1 min/order
- Payment processing or annotation: 1 min/order
Time saved = [amount of orders each month] X 4.5min
So, let’s turn that formula into a good old grade-school word/math problem:
You have a healthy ecommerce business, and your online store alone is generating 2,500 sales a month.
2,500 x 4.5 min is equal to 11,250 minutes a month. Or, 187.5 hours a month.
That means you are freeing up 1 full-time staff member and 1 part-time staff member every month by having your ecommerce site integrated and talking directly to Quickbooks. Not to mention the reduction in human error, the better data you will get out of your sales reports and the time your staff can now dedicate to anything other than manual data entry!
If you're looking for ways to save time in your business and focus on what matters most, reach out to our team and let’s see if this module is a right fit for your business.
Talk soon, and remember, time is of the essence.
Editor’s Note: This article was originally published on August 24, 2016, and has been updated for freshness, accuracy and comprehensiveness.